Executive Assistant for Real Estate Broker

Hours: 8 hours per week
Days: Monday and Thurday
Preferred working hours: To be defined
Work Model: Flexible
Mode: Remote

Job Description

We’re looking for an Executive Assistant to support a Real Estate Broker with daily coordination, client communication, and administrative management.

This role goes beyond scheduling, the assistant will help organize listings, handle follow-ups with clients and partners, manage property documentation, and support overall business operations to ensure smooth day-to-day performance.

The ideal candidate is proactive, detail-oriented, organized and strong communication skills in both English and Spanish.

The position involves 8 hours per week, distributed on Mondays and Thursdays, with the possibility of increasing hours and days based on performance and business needs.

Responsibilities

- Answer calls, record messages, and classify leads following provided scripts.
Manage communication with clients, tenants, and realtors through calls, texts, and emails.
- Coordinate showings via ShowingTime and update listings on MLS.
- Schedule and confirm appointments, open houses, and follow-up visits.
- Assist with vendor coordination and track completion of property management tasks.
- Create and update marketing materials such as flyers and property brochures in Canva.
- Send newsletters or campaigns using Constant Contact and update Google Business posts.
- Maintain organized records of leads, listings, and client communications.

Requirements

- 2+ years of experience as an Executive or Administrative Assistant (Real Estate preferred).
- Advanced English and Spanish communication skills (written and verbal).
- Knowledge of real estate processes, MLS systems, or ShowingTime.
- High proficiency in Google Workspace (Docs, Sheets, Calendar, Drive).
- Basic design skills using Canva and familiarity with Constant Contact or similar tools.
- Strong attention to detail, follow-up discipline, and organizational ability.
- Tech-savvy with the ability to manage calls, CRM data, and online tools efficiently.
- Availability to work remotely during U.S. business hours (Eastern Time).

Start Date: November 2025.